HR Update: Protecting Your Info, Time Off and W2s

Please see below for three important messages from the EPG Media human resources department. If you have any questions about these or other personnel-related matters, please contact Gerald Winkel (gwinkel@specialtyim.com) or Mary Jo Tomei (mtomei@specialtyim.com).

Protecting Your Information

The American Payroll Association is cautioning employers to advise employees to be mindful of what they post online as it pertains to their jobs and confidential documents. As reported recently by various media, a search of the popular photo sharing site Instagram reveals hundreds of photos of individuals displaying their paychecks. Information included in the photos of these paychecks, such as confidential bank routing numbers and checking account numbers, can provide criminals all the information needed to commit bank fraud and identity theft. Using this information, a crime ring in Minnesota was able to create duplicate checks and steal money from banks and employers. The U.S. Attorney’s office is labeling the incident as the largest identify theft ring ever seen in the state. It is important for employers to educate employees on what is and isn’t acceptable online behavior when it relates directly to their jobs. Posting a photo of a confidential document from a company, such as a paycheck, can have far-reaching repercussions.

New Time Off Request Link

The time off form for all employees is now located at http://epgmediallc.com/time-off-request. Please update your bookmarks accordingly if you’ve been using any of the older links.

2014 W2 Forms Now Available

Tax forms are now available for all employees on iReports. To access them in My TotalSource, navigate to the Reporting tab and select internet reports in the left navigation. The W2 Forms were also mailed on January 26 to all employees.